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Invoicing and Payment information

Electronic invoicing with Bosch

Invoicing and Payment information

For us, sustainability means securing the company’s long-term success while at the same time protecting natural resources on which present and future generations depend. Ecology is thus a driver of innovation. In order to increase efficiency of financial processes, Bosch has targeted to reduce the quantity of paper documents to a minimum and benefit from the advantages of an electronic document exchange.

Benefits for our partners

Benefits for our partners

Bosch offers different solutions for electronic document exchange

Benefits for our partners
Icon for Classic EDI

Classic EDI

Classic EDI

Electronic document exchange with Classic EDI-Electronic Data Interchange

With Classic EDI, suppliers do have a direct system connection with Bosch (M2M connection). The connection enables a highly automated electronic commercial statement transfer (Purchase order & Invoices) directly between vendor and Bosch. With the Classic EDI connection, invoices are created directly in suppliers' system and sent to Bosch automatically. Without manual interference.

Benefits
• No manual interference
• Reduced administrative effort
• Reduced costs (Material and printing costs)

Costs
No running costs (implementation costs may occur in case adjustments are needed in suppliers ERP-System)

Icon for Classic EDI

Channel details - Suppliers view

Format of transmission: VDA4938
Document format: EDIFACT
Transmission protocol: AS2 / OFTP
Possible document exchange: Purchase Order, Invoice, Credit Note
Originaldocument: Suppliers EDIFACT
Contractual setup: Global EDI contract with Bosch needed

Further information regarding the EDI Guideline can be found here

Icon for Web EDI

Web EDI

Web EDI

Electronic document exchange with Web EDI (SupplyON)

With a WebEDI connection, suppliers have the option of exchanging documents with Bosch via a web-based platform provided by the external service provider SupplyOn. After successful registration, suppliers can electronically receive, create, upload and send documents to Bosch.

Benefits
• Secure data exchange
• Multiple ways of invoice creation possible
• Reduced costs (material and printing costs)

Costs
Costs for implementation as well as running costs for platform account may occur.

Icon for Web EDI

Channel details - Suppliers view

Format of transmission: Web based platform
Document format: Multiple formats possible (CSV, Excel, PDF…)
Transmission protocol: n/A
Possible document exchange: Purchase Order, Invoice, Credit Note
Originaldocument: Created document on the platform
Contractual setup: Registration on SupplyOn platform

Further information regarding the SupplyOn process can be found here

Icon for PDF

PDF

PDF

Invoice transfer via e-mail with PDF attached

With the PDF-Solution, invoices can be sent via defined email-address to Bosch. Therefore, PDF invoices are created in the suppliers system and transmitted to a specific email address via a Bosch defined layout in a PDF format.

Benefits
• Secure data exchange
• Easy to implement
• No loss of invoices
• Reduced costs (material and printing costs)

Costs
No costs

Icon for PDF

Channel details - Suppliers view

Format of transmission: E-mail
Document format: PDF
Transmission protocol: n/A
Possible document exchange: Invoice, Credit Note
Originaldocument: Suppliers PDF
Contractual setup: Agreement with Bosch

Further information can be found here.

Icon for Evaluated Receipt Settlement (ERS)

Evaluated Receipt Settlement (ERS)

Evaluated Receipt Settlement (ERS)

Payment based on goods receipt

Bosch settles the goods receipt automatically based on purchase order data. Payments are calculated based on the goods receipt date and the quantity in the customer’s receipt record, using the price on the contract, purchase order or scheduling agreement.

ERS can be used to settle Incoming Goods, Goods Returns and Retrospective price changes.

Benefits
• No invoice document needed
• Reduced operational cost and time
• Faster processing and payment
• No loss of invoices

Costs
No costs

Icon for Evaluated Receipt Settlement (ERS)

Channel details - Suppliers view

Format of transmission: n/A
Document format: No invoice document
Transmission protocol: n/A
Possible document exchange: ERS invoicing &payment Run with reference to ASN and Delivery Note
Originaldocument: n/A
Contractual setup: Agreement with Bosch

ERS Accounting manual SBI

Further information regarding the process for North America can be found here

Onboarding and registration

Onboarding and registration

You are still sending paper invoices and have not yet been contacted by us to switch to electronic invoices?

Please get in contact with the Bosch electronic invoice-Team, to find out and align the most suitable solution for your company.

Please contact us via e-mail!

Q&A on electronic invoicing with Bosch

Which electronic invoice channel is suitable for me as a supplier?

The appropriate invoicing channel depends on various factors. Please contact our onboarding team to find the most suitable invoice channel for your company.

How can I request electronic Invoicing as a supplier?

Please contact our onboarding team. They will initiate all necessary steps for a successful onboarding.

Whom to contact in case of technical questions?

Which costs may occur for me as supplier?

  • When using Classic EDI:
    No running costs (implementation costs may occur if supplier has to implement within their own ERP system).
  • When using WebEDI via SupplyOn:
    running and implementation costs may apply.
  • When using PDF via email:
    No costs